The Business Master (3rd Edition)

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BOOKWIN.DOC--Use PRINTMAN.BAT to print these docs, NOT WordPerfect! B O O K B I L D (W i n d o w s) V 1 . 0 ====================================================== Pamphlet Publisher and Book Formatter Requires WordPerfect for Windows 5.2 A Shareware Package from: Jerry Stern Science Translations P. O. Box 20234 Baltimore, MD 21284-0234 _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER All materials (C) Copyright 1993 Jerry L. Stern All Rights Reserved Introduction and QUICK REFERENCE are on page 10 All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 2 Table of Contents ================= DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 3 DISCLAIMER-AGREEMENT . . . . . . . . . . . . . . . . . . 3 REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . 5 ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 6 DESCRIPTION OF FILES . . . . . . . . . . . . . . . . . . . . 7 INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 8 INSTALLING THE FILES . . . . . . . . . . . . . . . . . . 8 SAVING HARD DRIVE SPACE . . . . . . . . . . . . . . . . 9 INTERNATIONAL USERS . . . . . . . . . . . . . . . . . . 9 LIMITATIONS OF BOOKBILD . . . . . . . . . . . . . . . . 9 QUICK START . . . . . . . . . . . . . . . . . . . . . . . . . 10 INTERNATIONAL USERS: . . . . . . . . . . . . . . . . . . 11 IN GENERAL . . . . . . . . . . . . . . . . . . . . . . . 11 CHOOSING A BOOKLET FORMAT . . . . . . . . . . . . . . . . . . 11 VERTICALLY-FOLDED LANDSCAPE . . . . . . . . . . . . . . 12 VERTICALLY FOLDED PORTRAIT . . . . . . . . . . . . . . . 12 HORIZONTALLY FOLDED LANDSCAPE . . . . . . . . . . . . . 12 HORIZONTALLY-FOLDED PORTRAIT . . . . . . . . . . . . . . 13 DEFINING A LABEL . . . . . . . . . . . . . . . . . . . . . . 13 LABELS . . . . . . . . . . . . . . . . . . . . . . . . . 14 PREPARING A BOOKLET FOR REORDERING . . . . . . . . . . . . . 15 SELECT A PAPER TYPE . . . . . . . . . . . . . . . . . . 15 MOVE ALL CODES TO DOCUMENT INITIAL CODES . . . . . . . . 16 RESTORE ALL TEXT TO THE BASE FONT . . . . . . . . . . . 16 GENERATE ALL TABLES . . . . . . . . . . . . . . . . . . 16 READY? RUN BOOKBILD! . . . . . . . . . . . . . . . . . . 17 PREPARING THE REORDERED BOOKLET FOR PRINTING . . . . . . . . 17 PRINTING THE BOOKLET . . . . . . . . . . . . . . . . . . 17 TALKING TO PRINTING COMPANIES . . . . . . . . . . . . . 18 TROUBLE-SHOOTER'S GUIDE . . . . . . . . . . . . . . . . . . . 18 CONVERTING FROM BOOKBILD/DOS 1.0 . . . . . . . . . . . . 19 INTERIM RELEASES . . . . . . . . . . . . . . . . . . . . 19 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 3 DEFINITION OF SHAREWARE ======================= Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Individual programs differ on details--some request registration while others require it; some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee--if you don't use the product, you don't pay for it. DISCLAIMER-AGREEMENT -------------------- Users of Bookbild must accept this disclaimer of warranty: "BOOKBILD IS SUPPLIED AS IS. THE AUTHOR DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR ANY PURPOSE. THE AUTHOR ASSUMES NO LIABILITY FOR DAMAGES, DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE USE OF BOOKBILD." Bookbild is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using Bookbild after a trial period of 45 days, you must make a registration payment of $10. to Science Translations. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 4 The $10. registration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another, just as a book cannot be read by two different persons at the same time. Commercial users of Bookbild must register and pay for their copies of Bookbild within 30 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting Science Translations. Anyone distributing Bookbild for any kind of remuneration must first contact Science Translations at the address below for authorization. This authorization will be automatically granted to distributors recognized by the ASP as adhering to its guidelines for shareware distributors, and such distributors may begin offering Bookbild immediately. (However, Science Translations must still be advised so that the distributor can be kept up-to-date with the latest version of Bookbild.) You are encouraged to pass a copy of Bookbild along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of the Bookbild system, including the current version on disk, and a bonus disk of additional Book Bats Clip Art. Registrations, Site Licenses, and Permission to distribute are available from: Jerry Stern, Science Translations, P. O. Box 20234, Baltimore, MD 21284-0234, Phone and FAX 410-661-2224. Site license information is in the file PRODUCTS.DOC. (This section written by Paul Mayer, the author of GRAB Plus, and provided courtesy of the Association of Shareware Professionals.) All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 5 REGISTRATION ============ Bookbild V. 1.0 is shareware, or "Try before you buy" software. You may copy this entire package and pass it on unchanged to other WordPerfect users. If you use the program, you must register. Basic registration is $US 10., and a variety of payment types are listed in the file REGISTER.DOC, including Visa and MasterCard. All credit card orders are billed in U.S. currency. Checks drawn on banks in some countries are accepted as payment-- please ask your local bank what the current exchange rate is for buying US dollars, and convert accordingly. ONLY CHECKS DRAWN ON BANKS IN THESE COUNTRIES CAN BE ACCEPTED: USA AUSTRIA BELGIUM CANADA DENMARK ENGLAND FRANCE GERMANY ITALY JAPAN NETHERLANDS NEW ZEALAND SPAIN SWEDEN SWITZERLAND (The list is subject to change, and additional countries will be added--if in doubt, write or FAX first.) ALL countries may use Visa or Mastercard, International Postal Money Orders, or American Express Money Orders valued in US dollars. Send registrations to: Or Phone or FAX to: Jerry Stern 410-661-2224 Science Translations PO BOX 20234 Outside U.S. & Canada Baltimore, Maryland 21284-0234 add $2.00 Shipping. (Specify disk size.) Maryland residents add 5 per cent sales tax. All registered users will receive a copy of the latest version of Bookbild for Windows, including the current version on disk, and a bonus disk of additional clip art. Registered users receive technical support for up to one year, and newsletter notification of upgrades, with special pricing for registered users. Support is by mail, FAX, or phone, at the same address and phone number used for registration, or via the SciTrans support conference on GEnie--type M521 to go to the WordPerfect RT. Set Category 14 (Third Party Support), and look for the SciTrans support topic. (The topic is number 13 as of 3/93, but may change.) Support is also available on the Rosedale Data Line BBS at 410-866-4554 (USR-DS v.32bis, v.42bis HST 16.8k, 4 lines). Both areas will be kept up-to-date with the newest evaluation copies of all Science Translations products. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 6 Jerry Stern is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to The ASP Ombudsman, at 545 Grover Road, Muskegon, MI 49442, or send a CompuServe message via CompuServe Mail to: ASP Ombudsman 70007,3536. Jerry Stern is also a WordPerfect Certified Resource. That certification is WordPerfect Corporation's assurance that such a person has been extensively tested on product knowledge of WordPerfect for DOS and WP Office, and has passed a multiple-part examination with a score of 90% or better in every section of the test. WordPerfect, WordPerfect Office, and WPCorp are registered trademarks of WordPerfect Corporation. MS-DOS and Windows are trademarks of Microsoft Corporation. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 7 DESCRIPTION OF FILES ==================== The files listed below should be included in your copy of Bookbild 1.0 for Windows. If any are missing, the package is incomplete. Any additional files are not part of Bookbild, and are not authorized by Science Translations. Users will receive a current and complete copy when they register. REGISTER.DOC Order form for registering Bookbild for Windows and other products. PRODUCTS.DOC Product information, additional contact information, site licenses, and volume discounts. Includes other wonderful products from Jerry Stern and Science Translations, including GRAPHCAT, BOOKBILD, the Letterhead Kit, each available for both DOS and Windows, and the Wood Clips collections of clip art. All the files below should share the file date 03-15-93, and the time 1:00 AM. If any other time or date appears, they have been tampered with since leaving Science Translations. In addition to the two files above, there should be exactly 14 files, and the sizes MUST match the sizes shown below. README.NOW (1,269) One screen of introductory information. View it from WordPerfect File Manager. PRINTMAN.BAT (575) and SETUP.BAT (2,310) Printing and installation batch files. See instructions on page 8. BOOKWIN.DOC (52,044) This instruction manual. BOOKBILD.WCM (44,288) Pamphlet builder macro. Various WPG (108,338 total) 6 sample BOOK BATS WOOD CLIPS sample graphics. VENDOR.DOC (3,917) Contains information for vendors and sysops, including product descriptions and permission to distribute. FILE_ID.DIZ (459) Special description information & DESC.SDI (459) for bulletin boards. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 8 INSTALLATION ============ If you are reading these files on screen, you may print them with the PRINTMAN.BAT batch file. (Don't print them from WordPerfect-- they are formatted with page breaks for printing from DOS.) You do not need to exit Windows--from the Windows Program Manager, choose File, and then Run. Type each command as it appears below, and press (Enter). An easier way to run the PRINTMAN and SETUP batch files is to go to DOS by double-clicking on the MS-DOS prompt icon, usually installed in the Accessories group. (Type EXIT when ready to return to Windows.) From the DOS prompt, log to the directory holding the Bookbild distribution files. Start the PRINTMAN file by typing it like this: printman lpt1 (where lpt1 is the name of your printer--change it as needed for your system.) INSTALLING THE FILES -------------------- Before installing the Bookbild files, make a backup copy of the distribution disk, and store the original disk in a safe place, preferably in a different location than the backup copy of the disk. Install the files from the backup disk, not the original. There is only one file in Bookbild that must be installed on your hard drive to be used. This file is BOOKBILD.WCM, which must be copied to your macro directory. The SETUP batch file will copy this file for you, and will also create a directory for the optional clip art samples and instruction files. The SETUP batch file will copy the samples and DOC files to any location you wish. Advanced users may choose to copy this one file manually; no technical support will be provided for this procedure. You must tell the SETUP batch file what directory is being used to hold your WordPerfect for Windows macros. If you don't know where WP/Win keeps your macros, look in the File menu, choose Preferences, choose Location of Files, write down the entry under Macros/Keyboards/Button Bars, and click on Cancel to exit the Preferences box. To install the Bookbild macro, run the batch file SETUP.BAT from the DOS prompt while logged to the Bookbild distribution disk or directory. Type: setup (A screen of information will appear.) All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 9 The setup batch file does two things: 1) It will create a directory for your sample clip art and DOC files. 2) It will copy the macro file to the directory you identify as the WP/WIN macro directory. Once SETUP finishes copying files, you are ready to start using Bookbild. SAVING HARD DRIVE SPACE ----------------------- The clip art images and DOC files need not remain on your hard disk once you have become comfortable with running the software. The macro must remain in the WP/Win macro directory. INTERNATIONAL USERS ------------------- Bookbild is capable of dealing with BOTH U.S. and A-series paper sizes. The only difference will be in what numbers you choose when defining your paper size. In the instructions below, simply choose paper sizes as you would normally. LIMITATIONS OF BOOKBILD ----------------------- Bookbild can handle nearly all layouts and formats that can be created in WordPerfect. There are some exceptions: Any feature that automatically updates numbers (without using the Generate feature) causes a problem. In other words, you may attach a cross-reference to a page number, but not to a box number. The box number will change when Bookbild reformats your document. You can fix this by converting box number references to text before running Bookbild. Similarly, the numbers attached to footnotes and endnotes, and the position of endnotes in the document, will shift as Bookbild rearranges the document. Using the characters option for footnotes will work properly, but numbered footnotes will be misnumbered in the folded booklet. Endnotes should be converted to text and located manually in the correct position before running Bookbild. Otherwise, they will end up on the right hand centerfold page instead of the back cover. DO NOT USE THE NEW PAGE NUMBER OPTION IN YOUR BOOKLET. Resetting the page numbers would disrupt the page copying procedure, so Bookbild automatically removes all new page number codes before converting the booklet. If you must reset page numbers, do it manually after conversion, or substitute a cross-reference inside a user box. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 10 QUICK START =========== BOOKBILD requires WordPerfect 5.2, Windows version. It is a shareware package featuring a WordPerfect macro that will convert a formatted file into a two-across pamphlet in either landscape or portrait orientation, with either a vertical fold (the usual) or a horizontal fold (a brochure that opens up rather than across). Any booklet length is possible. Using the True Type fonts built into Windows 3.1, or the Adobe Type Manager fonts provided with WP/Win 5.2, landscape booklets are possible on all laser, dot matrix, and inkjet printers. Caution: this is not an introductory-level exercise, even with BOOKBILD to help. Although the actions of the macro are straightforward, when you rearrange all the pages of a formatted document, especially one containing font changes, strange things happen. READ THIS DOC FILE ALL THE WAY THROUGH! There is a list of steps to follow while preparing to run BOOKBILD, and using the list as a checklist will save you time and aggravation. Once you have done a few brochures with BOOKBILD, you'll only need a memory jog, and BOOKBILD has that function built into its opening screen. Here are the basic steps: 1) Copy the macro to the WP/Win macro directory. (See the installation instructions on page 8.) 2) Define a two-page layout as a pair of labels. (See page 11 for help in choosing the shape and orientation of the booklet, and page 13 for help defining a label size/type.) 3) Format the text, graphics, and so forth as you wish. Move every possible code to Document Initial Codes. Balance all the open codes, so that all margin changes, line spacing codes, tab sets, and font changes are restored to their standard value for the document at the bottom of every page. Convert any box captions containing box numbers to text. (See page 15 for the details of preparation.) 4) Generate any cross-references, lists, and tables of contents, if necessary, and save the file. 5) Run the BOOKBILD macro. When it finishes running, your original document will have been replaced by the reordered document. If you save the file at this point, change its name so that you do not overwrite the original file. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 11 6) After the conversion, you will still need to move headers and footers, and add Suppress codes to keep those codes from printing on pages where they don't belong. These remaining steps cannot be done by the macro, because only you, as the designer of your own document, can understand what you really want the finished product to look like. Starting with the file as created by BOOKBILD, move any header and footer codes to the new beginning page of the booklet, e.g. page 4 on a one-sheet booklet, and add Suppress codes as needed. Preview and print as you like, but if you must make editing changes that affect page breaks, make the editing changes in the original file (not the result file), and then save and run BOOKBILD again. INTERNATIONAL USERS: -------------------- WordPerfect Corporation's current method of making WP/WIN macros compatible across language editions and modules is to provide the file WP{WP}US.WCD with every language version of WordPerfect for Windows. You will also have a second version of the WCD file, such as WP{WP}UK.WCD. Because the Bookbild macro is shipped pre-compiled, neither file should be necessary. However, if you retrieve the macro as a document, DO NOT RESAVE IT! Resaving a compiled macro erases the compiled code, and WP/WIN will try to recompile at the next program run, and then will require the US version of the WCD file. BOOKBILD should work properly with ANY WP 5.2 language module. However, I have not been able to test every possible international combination of software, interim release, and hardware. Please write if you find that BOOKBILD fails in any way on your system. IN GENERAL ---------- Don't attempt to edit these macros; many of the functions performed by the macros are neither obvious or documented, and changes will generally lead to system lockups. If you would like a custom modification of Bookbild, contact the author for a price quote. CHOOSING A BOOKLET FORMAT ========================= Just as not every project has the same needs, not every booklet will be printed in landscape mode. The simplest brochure is just All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 12 a normal page, printed in two columns, and folded between the columns. There are four basic formats. Each booklet will be printed in portrait mode (across the short measurement of the paper), or in landscape mode (across the long way). Each booklet will be folded either vertically or horizontally. U.S. legal paper is only practical for two of these formats, the vertically- folded landscape, and the horizontally-folded portrait styles. The two horizontally-folded formats require upside-down printing, but in this case that is very simple. After reordering the pages with BOOKBILD, print only the first side of each page. Then turn the stack around end-for-end as well as turning the other face up, and print the second set of sides. Each page will hold two booklet pages in the same orientation on one side, and two booklet pages upside down on the other. Users of duplex printers: this is NOT standard duplex, or double-sided, printing, so use the printer to print only one side of each page at a time. VERTICALLY-FOLDED LANDSCAPE --------------------------- This is the most common booklet format, good for instruction manuals and event programs. Use Landscape fonts, and fold vertically, so that the folded booklet has the bound or stapled edge on the left. Paper Size Folded Form U.S. Letter 8 1/2" x 11" 5 1/2" wide x 8 1/2" tall U.S. Legal 8 1/2" x 14" 7" wide by 8 1/2" tall A4 210mm x 297mm A5 or 148mm wide by 210mm high VERTICALLY FOLDED PORTRAIT -------------------------- This format is tall and narrow, and suitable for short brochures. Use portrait fonts, and fold vertically, for a left-hand bound edge. Paper Size Folded Form U.S. Letter 8 1/2" x 11" 4 1/4" wide x 11" tall A4 210mm x 297mm 105mm wide by 297mm high HORIZONTALLY FOLDED LANDSCAPE ----------------------------- A wide and short format, good for short brochures. Use landscape fonts, and fold so that the bound edge is at the top. When All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 13 printing, the paper must be turned around end for end before printing the second side. Paper Size Folded Form U.S. Letter 8 1/2" x 11" 11" wide x 4 1/4" tall A4 210mm x 297mm 297mm wide by 105mm high HORIZONTALLY-FOLDED PORTRAIT ---------------------------- This style shares the same sizes with the vertically-folded landscape, but the print travels across the wide direction of the page. Use portrait fonts, and position the folded edge at the top. This format works well for printed inserts to be included with videotapes--use letter or A4 paper, allow margins in the label definition, and trim them off before folding. When printing, the paper must be turned around end for end before printing the second side. Paper Size Folded Form U.S. Letter 8 1/2" x 11" 8 1/2" wide x 5 1/2" tall U.S. Legal 8 1/2" x 14" 8 1/2" wide by 7" tall A4 210mm x 297mm A5 or 210mm wide by 148.5mm high DEFINING A LABEL ================ Before you can create a booklet, you must describe to WordPerfect what size of paper you will print it on. A paper definition contains not just the measurements of the page, but also the margins, whether the page is to be printed across the short side (portrait) or lengthwise (landscape). All paper definitions are stored by WordPerfect with the printer information. If you use more than one printer, or more than one printer resource file, you must create a booklet paper definition in every PRS or WRS file that you will use to format and print booklets. For example, if you are using a HP LaserJet II and LaserTools' Fonts-on-the-Fly program for scalable fonts, than you can print with either the HP driver, or the FFWP-LaserJet driver. Create the booklet definition with both by choosing File, Select Printer, and choosing the first printer file, clicking Select, and entering the steps below. Then select the next file, and enter the same steps again. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 14 Labels are also defined as paper types, and our booklets are built as sheets of labels, each with two half-page labels on them. The steps below will show you how to create a label definition for a vertically-folded landscape booklet--the most common type. For other types, just substitute the choices shown in the "Choosing a Booklet Format" section, starting on page 11. From the document screen, select Layout, Page, Paper Size, Add. The "Edit Paper Definition" screen should appear. Paper Type: Choose Other, and type in the name, "Booklet." If you will create more than one booklet format, enter a more specific name, such as "Tall Booklet." WordPerfect will add "-Wide" to all landscape paper types automatically. Paper Size: Choose either "Stand Land" or "A4 Land." Paper Orientation: Click on the bottom left icon--the box marked "Rotated Font" should be checked for the standard booklet. Prompt to Load Paper: The default choice here is "No." If you change it to "Yes," WordPerfect will remind you to feed paper for every sheet you print. Whenever possible, leave this setting at "No." Paper Location: The default choice is "Continuous." You may need to change this for some multi-bin printers--see your printer manual. A printer that uses cut paper but feeds itself automatically is considered "Continuous." Double Sided Printing: If your printer can print on both sides of the paper, and you are creating a vertical-fold booklet, check this box. For all other printers, and duplex printers used with horizontal-fold booklets, leave this box blank. Binding Edge: Leave this setting at the default--it will not be useful while creating booklets. Text Adjustment: Leave these settings at zero. They are useful for aligning printouts on labels, but will usually not be helpful here. LABELS ------ When you click the Labels box, the screen will change to the "Edit Labels" dialog box. Label Size: For letter paper, enter 5.5" for the width, and 8.5" for the height. For A4 paper, enter 148mm for the width, and All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 15 210mm for the height. For other formats, see the list starting on page 11. Number of Labels: Enter 2 columns and 1 row for all vertically- folded booklets. For horizontally-folded booklets, use 1 column and 2 rows. Top Left Corner: Set these measurements to zero. Distance Between Labels: Set these measurements to zero. Label Margins: Set these measurements to the default margins you would like for your booklet pages, probably 1/2" or 12mm each. These numbers must be greater than or equal to your minimum printer margins, but you don't need to look them up. When you go on to the next step, if you have set the margins too small, WordPerfect will automatically reset them to the minimum sizes. After setting all the numbers and measurements above, click on OK and Select as needed to return to your document. The new form will be chosen in you document and ready to use, and when you need to select it again, you need only select the booklet from the Paper Size/Type list. PREPARING A BOOKLET FOR REORDERING ================================== When you run BOOKBILD, it will remind you of the steps covered in this section with this message: Before continuing, did you . . . Select a paper type containing labels 2 across by 1 down? Move all setup and tab set codes to Document Initial Codes? Restore all text to the Base Font before each page break? Break all multiple-page tables into single-page tables? Generate all tables, cross references, and indexes? SELECT A PAPER TYPE ------------------- Before formatting your booklet, you must select a paper size and type, and that code must be placed in the Document Initial Codes area. Press Layout, Document, Initial Codes, Layout, Page, Paper Size. From the list, pick the one of the Booklet formats. (If you haven't created a Booklet format yet, see page 13.) Now you may format your document normally. You may choose graphics, tables, equations, cross references, and all other advanced features normally, with two exceptions: 1) No feature All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 16 should cross over a page break. For example, in a multiple-page table, rather than letting WordPerfect automatically break the table for you, end the table on each page, and start a new and separate table on the next page. Paired codes, such as [BOLD][bold], may safely cross page breaks. 2) Don't use any automatic numbering features, such as box captions that use automatic box numbers--see the limitations section on page 9. Remember: booklets are four pages long, or eight, or 64, but always a multiple of four pages. If you booklet isn't the right length, BOOKBILD will pad it with blank pages at the end to make it work. MOVE ALL CODES TO DOCUMENT INITIAL CODES ---------------------------------------- Once all the formatting of your document has been completed, you must begin to convert it to a form that BOOKBILD can handle. The first step is to check the beginning of your document for margin codes, font codes, page numbering codes, and any other codes EXCEPT headers and footers. Move all the codes you find into the Document Initial Codes area. Here's how: Turn on Reveal Codes (Alt-F3), Select or block the codes to be moved, and choose Cut from the Edit menu. Now choose Layout, Document, Initial Codes, Edit, and Paste. Click on Close to return to the editing screen. RESTORE ALL TEXT TO THE BASE FONT --------------------------------- No Base Font codes should be used in a booklet. Your work will be far faster and easier if you use paired styles to mark all of your font changes. If you must use Base Fonts, then restore the text to the original font at the bottom of every page. If you restrict yourself to paired style codes and paired attribute codes, such as [HEADLINE] Formatted Text Here! [headline], then you do not need to turn off the codes after every page. However, all OPEN styles and OPEN codes, such as [Tab Set], [L/R Mar:1:, 1"], or [Leading Adj:0.02",0"], must be reset to the original settings at the bottom of every page. GENERATE ALL TABLES ------------------- Nearly there! If you use lists, cross-references, tables of contents, or any other feature from the Mark Text menu, Generate the document by choosing Tools, Generate, and click on Yes. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 17 READY? RUN BOOKBILD! -------------------- Save your file. You will need at least one blank document available. However, Bookbild will run fastest if the only document open is the unformatted brochure. Run the BOOKBILD macro by pressing Macro (Alt-F10), typing BOOKBILD, and pressing (Enter), and pressing (Enter) or clicking on OK at the reminder prompt if you really are ready to convert the document. Safety features have been built into BOOKBILD that will insist that you save before running the macro, because during the conversion process, the original document will be lost and replaced by the resequenced page set. PREPARING THE REORDERED BOOKLET FOR PRINTING ============================================ After the conversion, you will still need to move headers and footers, and add Suppress codes to keep those codes from printing on pages where they don't belong. These remaining steps cannot be done with a macro, because only you, as the designer of your own document, can understand what you really want the finished product to look like. Starting with the file as created by BOOKBILD, move any header and footer codes to the new beginning page of the booklet, e.g. page 4 on a one-page booklet, and add Suppress codes as needed. Preview and print as you like, but if you must make editing changes that affect page breaks, make the editing changes in the original file (not the result file), and then save and run BOOKBILD again. PRINTING THE BOOKLET -------------------- To print a booklet on both sides of the paper on any printer except a "duplex" or double-sided printer, you will need to run the set of pages through the printer twice. For the first run, select File, Print, click the Multiple Pages button, and click on Print. A new dialog box will appear. From the Odd/Even list, choose Odd. WordPerfect will print only the physical odd pages of the booklet, and will ignore the [Pg Num:] codes. Next, feed the stack of pages back into the printer in the same order, and repeat the steps; this time choose Even from the Odd/Even list. For vertically-folded booklets, feed the pages in the same direction (but opposite side up) as on the first pass. For horizontally-folded booklets, turn the stack end-for-end before printing. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 18 If your original document needed generation before printing, WordPerfect will ask whether to print, because changes were made since the last time the indexes and tables of contents, etc. were rebuilt. If you generated immediately before saving the document and running BOOKBILD, you should not generate again before printing the reordered document. TALKING TO PRINTING COMPANIES ----------------------------- Although most experienced printing firms will have handled booklets before, not all of their employees will understand how your pages must be oriented for your booklet to keep all the pages in order. Always make a mock-up copy for the printer, and fold it, and try to make it into a completed sample of how the finished brochure should look. The sample should be in addition to a set of unfolded pages, printed on one side only. The extra few minutes now will save you days later. If you choose either of the horizontally-folded formats, attach some notes to the sample pointing out that each page must be turned end-for-end before printing the second side. TROUBLE-SHOOTER'S GUIDE ======================= 1) Before I ran BOOKBILD, my document was eight pages long. Now it's longer, with some blank half pages. You probably had an open code for Base Font, or Left/Right Margins, somewhere in the body of the text. When the pages were re-ordered, those codes affected pages that should not have had those settings. Go back to your original document, and search each page for any and all codes, especially fonts and margins, and add codes at the bottom of the page that turn off, or restore, the changes made by those codes. If those fonts need to be on following pages, turn them on at the beginning and off at the end of every page. Try to convert your document into a series of individual documents that carry no codes over between pages unless they affect every page of the document. 2) Some of my [TAB] codes turned into [RGT TAB]. Your document probably contains both a change in Base Font, and a change in the tab settings, somewhere inside the document. WordPerfect makes that change automatically under some All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 19 combinations of small tabs and large fonts. Look for a [Tab Set: ... ] code in the original document, and either remove it, or add another tab setting at the end of the page, that resets the tab positions to those in effect at the document's beginning. 3) My computer is old and slow, so using Odd or Even printing from the Multiple Pages option is very slow. Hints? Edit your paper style and type for the booklet, and change "Prompt to Load?" to "Yes." Then print the entire document normally, and as each page comes out of the printer, turn it so that the second pass will print on the blank side, and feed it back in. You will have to press "Go" for each page to tell WordPerfect that the next sheet of paper is ready. 4) An error message appears, announcing that execution is being canceled because of a "Not Found" condition." Check the location of the files copied from the distribution disk. The BOOKBILD.WCM file must be in the macro directory. See the details beginning on page . CONVERTING FROM BOOKBILD/DOS 1.0 -------------------------------- Using Bookbild/Windows is nearly the same as using the DOS version, with one simplification: It is not necessary to add an initial font code to Document Intitial Codes in the Windows version. That code is now copied automatically. All other document preparation is unchanged from the DOS version. INTERIM RELEASES ----------------- Writing software in a macro language is like controlling a rowboat by towing it from a distance of five parsecs. Bookbild for Windows should work with all future releases of WP/WIN 5.2. BUT, sometimes new "features" disable old features, as they did in the DOS 3/9/92 change to the list files options. When this happens, try turning "off" the new features if the macros don't seem to like the new release. When in doubt, write for support--there will be either a fix or a new release, as needed, to fix any problems caused by new features. All Rights Reserved (C) Copyright 1993 Jerry Stern B O O K B I L D ( Windows ) V. 1.0 20 INDEX ===== ASP . . . . . . . . . . . . . 4, 6 bonus . . . . . . . . . . . . 4, 5 columns . . . . . . . . . . 12, 15 DESC.SDI . . . . . . . . . . . . 7 editing . . . . . . . . 11, 16, 17 endnotes . . . . . . . . . . . . 9 FAX . . . . . . . . . . . . . 4, 5 FILE_ID.DIZ . . . . . . . . . . . 7 footnotes . . . . . . . . . . . . 9 interim release . . . . . . . . 11 International . . . . . . 5, 9, 11 labels . . . . . . . . 10, 14, 15 landscape . . . . . . . . . . 10-14 LETTER . . . . . . . . . . . 12-14 memory . . . . . . . . . . . . 10 ombudsman . . . . . . . . . . . . 6 page numbers . . . . . . . . . . 9 paper size/type . . . . . . . . 15 PRINTMAN.BAT . . . . . . . 1, 7, 8 README.NOW . . . . . . . . . . . 7 registration . . . . . . . . . 3-5 SETUP.BAT . . . . . . . . . . 7, 8 SHARE . . . . . . . . . . . . 3, 7 shareware . . . . . . . 1, 3-6, 10 support . . . . . . . . 5, 6, 8, 19 trouble . . . . . . . . . . . . 18 Wood Clips . . . . . . . . . . . 7 WPG . . . . . . . . . . . . . . . 7 All Rights Reserved (C) Copyright 1993 Jerry Stern